Operations Associate

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Part Time
Princeton,NJ
Posted 1 week ago

Job Description:

Office operation assistant role is a multidisciplinary role handling various activities involving (but not limited to) administration, coordination, and operations management of front office administration, human resources, admin assistance to senior management, and general day-to-day operations of our Princeton office and North America operations

Office administration:

  • Provide general administrative and clerical support including mailing, scanning, faxing, copying and managing the front office of the Princeton location
  • Maintain electronic and hard copy filing system
  • Open, sort, and distribute incoming correspondence
  • Perform data entry and scan documents
  • Assist in resolving any administrative problems
  • Assist in running payroll, coordination with ADP as needed
  • Run company’s errands to post office, Bank, and office supply store
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails Maintain list of office access cards and keys
  • Work with the Building management to address the office needs
  • Coordinate, assist and facilitate internal and external audits/meetings etc.
  • Maintain office supplies for all departments, cafeteria including water supply
  • Manage Office internet and phone services
  • Other related office general management functions

Human resources:

  • Work closely with the global HR team (based in Hyderabad, India) to coordinate, and execute all human resources activities of North America employees of the company
  • Act as a SPOC (single point of contact) for all USCIS (United states citizenship and immigration services) activities to all stakeholders including the HR team, attorney, employees, senior management etc.
  • General functions include (but not limited to):
    • Answering employee requests and questions
    • Collecting documents from new employees as per joining formalities
    • Prepare and distribute Holiday Calendar and employee handbook
    • Maintain Employee List, Visitor entry log
    • Non-Immigrant VISA and GC Processing –
      • Assisting with non-immigrant visa and GC processing for the employees
      • Coordinating with the attorneys and employees via Phone/ email in collecting and submitting required documents for VISA / GC processing
      • Maintain soft and hard copies of all the certificates and approval documents. Manage the public access files
      • Connecting with Vendors for collecting documents needed for H1-B CAP/Amendment processing
      • Coordinating with all the required personnel to handle the processing smoothly

Qualifications & Experience:

  • Minimum 1 year of experience working in a similar or same role. Prior working experience in handling human resources activities related to USCIS along with knowledge of USCIS visa processing is a definite plus
  • Should have a valid employment authorization

Office timings: 8 AM to 2 PM EST Monday to Friday except on holidays as per Techsol holiday calendar
Type: Part-time – 30 hours per week

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