Part Time
Princeton,NJ
Posted 5 months ago
Job Description:
Office operation assistant role is a multidisciplinary role handling various activities involving (but not limited to) administration, coordination, and operations management of front office administration, human resources, admin assistance to senior management, and general day-to-day operations of our Princeton office and North America operations
Office administration:
- Provide general administrative and clerical support including mailing, scanning, faxing, copying and managing the front office of the Princeton location
- Maintain electronic and hard copy filing system
- Open, sort, and distribute incoming correspondence
- Perform data entry and scan documents
- Assist in resolving any administrative problems
- Assist in running payroll, coordination with ADP as needed
- Run company’s errands to post office, Bank, and office supply store
- Prepare and modify documents including correspondence, reports, drafts, memos and emails Maintain list of office access cards and keys
- Work with the Building management to address the office needs
- Coordinate, assist and facilitate internal and external audits/meetings etc.
- Maintain office supplies for all departments, cafeteria including water supply
- Manage Office internet and phone services
- Other related office general management functions
Human resources:
- Work closely with the global HR team (based in Hyderabad, India) to coordinate, and execute all human resources activities of North America employees of the company
- Act as a SPOC (single point of contact) for all USCIS (United states citizenship and immigration services) activities to all stakeholders including the HR team, attorney, employees, senior management etc.
- General functions include (but not limited to):
- Answering employee requests and questions
- Collecting documents from new employees as per joining formalities
- Prepare and distribute Holiday Calendar and employee handbook
- Maintain Employee List, Visitor entry log
- Non-Immigrant VISA and GC Processing –
- Assisting with non-immigrant visa and GC processing for the employees
- Coordinating with the attorneys and employees via Phone/ email in collecting and submitting required documents for VISA / GC processing
- Maintain soft and hard copies of all the certificates and approval documents. Manage the public access files
- Connecting with Vendors for collecting documents needed for H1-B CAP/Amendment processing
- Coordinating with all the required personnel to handle the processing smoothly
Qualifications & Experience:
- Minimum 1 year of experience working in a similar or same role. Prior working experience in handling human resources activities related to USCIS along with knowledge of USCIS visa processing is a definite plus
- Should have a valid employment authorization
Office timings: 8 AM to 2 PM EST Monday to Friday except on holidays as per Techsol holiday calendar
Type: Part-time – 30 hours per week