Operations Associate

Job Description:

Office operation assistant role is a multidisciplinary role handling various activities involving (but not limited to) administration, coordination, and operations management of front office administration, human resources, admin assistance to senior management, and general day-to-day operations of our Princeton office and North America operations

Office administration:

• Provide general administrative and clerical support including mailing, scanning, faxing, copying and managing the front office of the Princeton location
• Maintain electronic and hard copy filing system
• Open, sort, and distribute incoming correspondence
• Perform data entry and scan documents
• Assist in resolving any administrative problems
• Assist in running payroll, coordination with ADP as needed
• Run company’s errands to post office, Bank, and office supply store
• Prepare and modify documents including correspondence, reports, drafts, memos and emails Maintain list of office access cards and keys
• Work with the Building management to address the office needs
• Coordinate, assist and facilitate internal and external audits/meetings etc.
• Maintain office supplies for all departments, cafeteria including water supply
• Manage Office internet and phone services
• Other related office general management functions

Human resources:

• Work closely with the global HR team (based in Hyderabad, India) to coordinate, and execute all human resources activities of North America employees of the company
• Act as a SPOC (single point of contact) for all USCIS (United states citizenship and immigration services) activities to all stakeholders including the HR team, attorney, employees, senior management etc.
• General functions include (but not limited to):
  • Answering employee requests and questions
  • Collecting documents from new employees as per joining formalities
  • Prepare and distribute Holiday Calendar and employee handbook
  • Maintain Employee List, Visitor entry log
  • Non-Immigrant VISA and GC Processing –
    • Assisting with non-immigrant visa and GC processing for the employees
    • Coordinating with the attorneys and employees via Phone/ email in collecting and submitting required documents for VISA / GC processing
    • Maintain soft and hard copies of all the certificates and approval documents. Manage the public access files
    • Connecting with Vendors for collecting documents needed for H1-B CAP/Amendment processing
    • Coordinating with all the required personnel to handle the processing smoothly

Qualifications & Experience:

• Minimum 1 year of experience working in a similar or same role. Prior working experience in handling human resources activities related to USCIS along with knowledge of USCIS visa processing is a definite plus
• Should have a valid employment authorization

Office timings: 8 AM to 2 PM EST Monday to Friday except on holidays as per Techsol holiday calendar
Type: Part-time – 30 hours per week